Jobs and Careers at the U.S. Medical Management Talent Network

Administrative Assistant

Department: VPA
Location: Houston, TX
Company: Visiting Physicians Association

Administrative Assistant

Visiting Physicians Association, a national leader in delivering home based primary care, works with home health and hospice agencies to ensure patients receive continuity of care in the home environment. VPA in-home physicians collaborate with agencies to establish in-home treatment plans and certify the need for services. VPA partners with over 1,000 home health agencies, collaborates with independent and assisted living communities, and works with skilled nursing facilities and hospitals nationally to coordinate services and patient transitions to home care.

POSITION DESCRIPTION  

To perform administrative support duties for the office manager and staff of Visiting Physicians Association by implementing administrative systems, procedures, and policies while monitoring administrative projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES  

  • Review previous day’s billing slips for accuracy, arriving patients, and scanning visit slips to Billing
  • Email Executive Assistant the FTE count from the previous and current day as well as the patient count from the previous day
  • Any physicians who are on 100% review need billing slips copied and sent to Corporate Quality Assurance department
  • Complete daily RVU report; final report to be complete Monday mornings
  • Review reconciliation, CHAIR, and Medicare rejections and submit requested information
  • Close out all diagnostic referrals that have been sent and provide a copy to the Patient Care Coordinator
  • Responsible for supply ordering for the lab, office, fed-ex, and Diagnostics as needed; send all packing slips to Corporate Purchasing department
  • Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the Supervisor
  • Supports the Community Liaison roles while they are out of the office
  • Answer patient questions concerning insurance issues and services offered
  • Handles new patient intake process, follows through to ensure patients are scheduled in a timely manner.
  • Works to obtain prior authorization when necessary
  • Reviews set 6 and set 4 reports; works to get patients moved to set 1, obtains authorization, or provides 30 days notice to cancel services as a result of insurance issues
  • Provides backup for office staff as requested by Manager (MA, PCC, Schedulers, and Community Liaison)

REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE  

  • Has previous experience in administrative office work, preferably 12 months of prior experience
  • Has a GED or high school education
  • Must have advanced computer skills
  • Must have good organizational skills

PREFERRED KNOWLEDGE, SKILLS, AND EXPERIENCE  

  • One-two years of experience in an administrative role
 

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